Thanks to our board for all their hard work to make this league a success

 
2016 Franklin County     Youth Football Board Positions & Responsibilities
Posted Oct 15, 2015

President; The President shall:

(a) Conduct all affairs of the FCYF and execute the policies established by the Board of Directors and the SAFL.
(b) Preside over all meetings of the Board of Directors as chairperson.
(c) Represent FCYF at SAFL meetings if the Football Director cannot attend, and other meetings as necessary.
(d) Act as spokesperson with input/direction of the Board for FCYF in all matters that Board of Directors is authorized to act.
(e) Communicate to Board of Directors such matters as deemed appropriate, and make suggestions in the best welfare of FCYF.
(f) Be responsible for the conduct of FCYF in strict conformity to the Policies. Principles, Rules and Regulations of the league as set forth in the FCYF By-laws and Participant Handbook
(g) Work with Football Director on documentation and background checks of coaches.
(h) Make arrangements for football practices, games and scrimmages.
(i) Investigate complaints, irregularities and conditions detrimental to FCYF and report his/her finding to Board of Directors.
(j) Appoint committees as necessary to complete FCYF objectives as stated in these By-laws. (Coaches Selection, Fundraising, Discipline).
(k) The President may not hold the position of Head Coach at any level in FCYF
(l) In the event the President cannot perform his/her duties outlined above, the Vice-President shall convene a meeting of Board of Directors for the purpose of selecting a replacement.
(m) The President will oversees the FCYF budget forecasting and execution
(n) Will shop for concession with another board member or assign a executive board member in
the absence of the president.
(o) Will hold the P.O Box key
(p) Oversees checking account along with bookkeeper and 2 other executive board members.
(q) Will hold this position for a minimum of 2 years.

Vice-President. Vice-President: shall:

(a) With the assistance of the Registrar, examine the applications and support proof of age documents of every player candidate and certify residence and age eligibility before the player is accepted in FCYF
(b) Assist Sponsorship Coordinator & ensure donation letters and thank you’s are out in a timely manner.
(c) Oversee all fundraising and money collected from fundraising.
(d) Must be on fundraising committee
(e) Must submit fundraising schedule by April meeting
(f) Supervise Volunteer coordinator and Fundraising/Sponsorship coordinator.
(g) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incidental to the office of Vice-President.
(h) The Vice- President may not hold the position of Head Coach at any level in FCYF

Registrar: Registrar shall:

(a) Organize volunteers and operate registration sign ups
(b) Collect all required documents as required by the SAFL
(c) Prepare head coaches and presidents book with all registrations and birth certificates
(d) Attend mandatory SAFL registrar’s meeting
(e) Be FCYF Representative at SAFL official weigh ins with SAFL Representative
(f) Assign jerseys numbers according to position and seniority
(g) Organize roster list to all teams head coaches and president

(i) Be Responsible for the Calendar Raffle - disbursement and collection

Secretary. Secretary shall:

(a) Be responsible for recording the activities of FCYF and maintain proper files, mailing lists, and necessary records.
(b) Keep minutes of Board of Directors meetings and cause them to be recorded in a book kept for that purpose.
(c) Conduct all correspondences (newsletters, directions, and thank you letters) not otherwise specific delegated in connection with said meetings and is responsible for carrying all orders, votes and resolutions not otherwise committed.
(d) Give notice by mail/email of all meetings of FCYF and the Board of Directors
(e) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incidental to the office of Secretary.
(f) Will pick up the mail once a week at The Post Office Box
(g) Agenda will be submitted 2 days prior to board meeting to the president for approval and 1 day prior to the meeting to the board after approval.

(h) Submit minutes to the board within 1 week of the board meeting.

(i) Prepare an end of the year packet for the following year future board members.

 

Football Director. Football Director shall:

(a) Manage and oversee the operation of all football coaches within FCYF including the Player Safety Coach
(b) Assist in the selection and training of Head and Assistant Coaches to meet the requirements of the SAFL and FCYF
(c) Ensure that all players have appropriate equipment to the safe play of the game to include:                                                                

  1) Assisting with the issue of equipment to players.                                                                                                                                  

  2) Check on the certification & recertification of equipment to league standards.                                                                                           

  3) Verify that pads, helmets and mouth guards are serviceable & functional.


(d) Ensure that the Minimum Play Rule of FCYF is being followed and to hold the Head Coaches accountable when standards are not met.  
(e) To act as the liaison between the Executive Board and Coached with concerns or complaints

(f) Field complaints and concerns from parents about coaches and to take appropriate action

(g) Document any complaints of coaches and present them to the Executive Board

(h) Attend all Board of Directors meetings and to represent the needs of the coaches.

(i) Ensure that practice and game play is safe and that safe play is being taught and practiced at all times. To include but not limited to: Heads Up Tackling, Concussion Awareness and Heat & Weather Safety
(j) Will take a concussion course and will provide documentation of completion to the board.
(k) May not hold the position of Head Coach at any level in FCYF

(l) Collect all coaches applications and certifications and give t
(l) Manage and represent all coaches at Board of Directors meeting

Cheer Director Cheer Director shall:

(a) Responsible for all cheer operations
(b) Responsible for all administrative issues for the team coaching staff
(c) Responsible for immediate access to medical paperwork and medicine for all players during practices and games
(d) Sets a proper example for his coaching staff and provides a positive image of FCYF.
(e) Be responsible for the Coach’s bags and its entities

(f) Attend all Board of Directors Meetings
(g) Will complete a concussion training course and provide documentation of completion to the
Board.

CMT Coordinator: CMT Coordinator (Communication, Media & Technology) shall:

(a) Will update league web site regularly for schedule, fundraisers, sponsors etc..

(b) Will add pictures, game day results and news on website of league

(c) Will download player/game photos on website regularly

(d) Will manage Facebook and social media

(e) Will email parents as needed by the league

(f) Will produce the pre-game "Friday Flyer" to hand out to parents

 

Sponsorship Coordinator. Sponsorship Coordinator shall:

(a) Provide VP with initial strategic sponsorship plan by end of April

(b) Monitor the status of current sponsors, reconnect with inactive sponsors, and recruit potential

(c) Arrange visits with our sponsors to keep them informed and in touch with organization activities.

(d) Communicate with the CMT coordinator which sponsorship logos should be added to website, roster book etc

(e) Inform sponsors of opportunities to speak at public events (if applicable)

(f) Acquire sponsor resources (giveaway items) and distribute them accordingly

(g) Create and maintain profiles of current and prospective sponsors including accurate contact

name, position, mailing address, general background information, and sponsorship dollar

(h) Prepare sponsorship letters and all other supporting documentation (IE: Thank You notes and

Sponsorship Application)

(i) Provide a game schedule and organization information to all sponsors in a timely manner.

(j) Order all sponsorship plaques for banquet (deliver plaques to sponsors not in attendance)

(k) Order and maintain all banners

(l) Set up and take down sponsor banners at all home games

(m) Effectively communicate with all sponsors to ensure strong working relationships.

Fundraising Coordinator. Fundraising Coordinator shall:

(a) Be responsible for all Fundraising Events
(b) Prepare fundraising ideas submit budget to FCYF Board by April’s board meeting
(c) Coordinate volunteer assistance with Team Parent and volunteer coordinator.
(d) Schedule set up and take down for all fundraising events.
(e) Supervise Fundraising Events.
(f) Have such duties as from time to time may be assigned by the Board of Directors.
(g) May not hold the position of Head Coach at any level in FCYF

 (i) Be responsible for the T-shirt/Sweatshirt Orders - disbursement & collection

Volunteer Coordinator. Volunteer Coordinator shall:

(a) Be responsible for all concession activities
(b) Prepare menu items and submit budget to President by February’s meeting
(c) Coordinate volunteer assistance with Team Parent
(d) Procure the necessary items and equipment consistent with the approved FCYF budget.
(e) Assure set up and take down before beginning and following games.
(f) Assume responsibility for and assure the safe disposition of FCYF owner equipment.
(g) Supervise Concession & Game Day Volunteers.
(h) Have such duties as from time to time may be assigned by the Board of Directors.
(i) May not hold the position of Head Coach at any level in FCYF

(j) Work with the Fundraising & Sponsorship Coordinators to assign volunteers at fundraising events

Player Safety Coach. Player safety coach shall:

(a) Attends heads up safety clinic yearly as mandated by the SAFL
(b) Hold Heads Up Football Clinic class the last week of July for all new coaching applicants
(c) Attends practices to oversee heads up safety is being utilized safely
(d) Oversees the safety of the players at practices and games
(e) Reports any unsafe conditions/play to the football/Cheer director

(f) Cannot hold the position of an FCYF Head Coach

(g) Can serve as the acting Football Director in the event that the director can not be at a game.

(g) Monitor and report any suspected concussions of players and review before they return to play

Team Parent. Team Parent shall:

(a) Assist the Fundraising Coordinator in the organizing of volunteers for Fundraising events.
(b) Assist the Volunteer Coordinator in the organizing of volunteers at concession stand at home
Games.
(c) Assist the Head Coaches in the organizing of volunteers to provide Half-time Snacks, oranges, bananas etc. if head coach allows.
(d) Report to their Team Board Member Representative with any concerns/problems to go back to the board of directors.
(e) Assists head coach in communication with parents Via email/text/Phone calls

Head Coach. Head Coach shall:

(a) The Head Coach is held accountable to the Football Director
(b) Responsible for all team operations
(c) Responsible for all administrative issues for the team coaching staff
(d) Responsible for immediate access to medical paperwork and medicine for all players during practices and games
(e) Sets a proper example for his coaching staff and provides a positive image of FCYF.
(f) Be responsible for the Coach’s bags and its entities.
(g) Complete a concussion and heads up training course. Will provide documentation to the
Football/Cheer director.
(i)Will verbalize a game day plan to the Football/Cheer director, President and Vice president
If a child will not be playing the mandatory league plays or not participating in cheers. The
Coach will have documentation if needed to explain lack of play EX. Missed practices,
Behavior Etc.

(h) Will have served at least 1 season as an Assistant Coach for FYCF or if coming from another League/Sport be prepared to give references.

(i) Will be responsible to know and follow the SAFL & FCFY Bylaws.

Assistant Coach. Assistant coach shall:

(a) Assist head coach with what is needed in the best interest of the team

(b) Lead practice/games in the head coaches absence
(c) Report any issues to the head coach/board
(d) Complete a concussion training course
(e) Attend mandatory heads up training by the Player safety coach

(f) The Head Coach will pick his/her own Assistant Coaches.

Equipment Manager. Equipment Manager shall:

(a) Maintain the equipment at the storage facility.
(b) Administrator for issuing and retrieval of equipment.

(c) Report equipment inventory to Board of Directors and makes recommendations of new purchases.
(d) Provides an equipment purchase list to the president.

(e) Maintains full inventory list of all supplies issued to coaches and players

(f) Complete end of year inventory for the next years Equipment Manager with a supply order list.


Member at large:(2) Board Members shall:

(a) Assist the Board Members and the Executive Board in any way that is requested.
(b) May not hold or fill in for the position of Head Coach and/or any Executive Board Member.